Labor costs are usually the largest expense line-item in a nonprofit organization’s budget. Preparing a separate labor budget is key to building a realistic and achievable budget for the next fiscal year. This labor budget worksheet will help you to view and manage the costs of staff salaries, employee benefits, and payroll taxes, show how these labor costs are expected to be allocated to programs, fundraising, and administrative (overhead) departments, and assist with aligning your organization’s budget with reporting requirements under generally accepted accounting principles (GAAP) and Form 990.

Capital budgets are an important planning tool, helping nonprofit organizations to avoid problems from capital assets being used past their useful life, address future capacity challenges, and improve long-term cash flow planning. This basic capital budget spreadsheet template will help organizations to start tracking the acquisition and maintenance of their “capital assets,” i.e., material (larger dollar) assets that are expected to have a useful life of more than one year, such as computers, office furniture and equipment, leasehold improvements, and vehicles.